Keeping an eye on the sensitive and important data that is stored on your company's computers is important. In fact, there are a few different things that you should do when auditing your file systems. Do these things, and you should be able to keep a handle on your files without any worries.
1. Use File Auditing Software
Did you know that there are software programs out there that you can use for auditing your file systems? Basically, these software programs help with things like letting you know each time that a file has been viewed or changed. Having one of these programs can provide you with real-time alerts when you need them and can make the job of auditing your file systems a whole lot easier. There are actually multiple programs out there that can be used for this purpose, so you should be able to find one that will work with the way that your company handles files.
2. Keep Track of the Chain of Command
Make sure that you keep track of the chain of command, or basically a list of the people who have access to your secure and important files and the people who have actually viewed them. Then, you will be able to hold people accountable for any mistakes that they make or other issues that you find when auditing your files. Plus, it can help deter employees from doing things that they shouldn't with the information that they come in contact with.
3. Don't Let the Same People Audit the Same Files Over and Over
For best results, you should not let the same people audit the same files over and over again. If there is too much of a routine in place, you have to worry about your files being more at risk of abuse. Instead, switch up the people and the files that are audited or just viewed and changed. If different people are always checking different files with no real pattern to it, then you are likely to avoid a lot of problems. Plus, it can help keep things interesting for your employees.
As you can see, there are a few necessities that you should remember when auditing your file systems. Auditing your file systems the right way can help you catch potential issues within your company and can help prevent these issues from being a problem in the first place.Share
18 December 2015
About two years into my new business venture, it was obvious that the software I was using no longer met my needs. It still worked well enough, but my business was growing and I needed something with more features. That is where help from a local systems specialist made all the difference. After evaluating my operation, he was able to recommend new software that would work just fine on my network. Best of all, he handled the data transfer overnight. My team signed off the old software the night before and came in the next morning ready to work with the new program. If your business has outgrown the older software, get advice from a professional before buying anything. I'll tell you how going this route meant a seamless transition that allowed us to keep going without adversely affecting any of our customers.